Learn how to dismiss an employee in the Philippines, including legal grounds, procedures, and required documentation. This guide ensures compliance with labor laws and protects your business from disputes.
Terminate an Employee legally with professional Termination Letter
What are the legal grounds for dismissing an employee in the Philippines?
In the Philippines, an employer can dismiss an employee based on either just causes or authorized causes. Just causes refer to grounds for termination that are related to the employee’s fault or misconduct, while authorized causes refer to grounds that are related to the company’s business operations.
Some examples of just causes for dismissal in the Philippines include:
➤ Serious misconduct or willful disobedience of lawful orders
➤ Gross and habitual neglect of duties
➤ Fraud or willful breach of trust
➤ Commission of a crime or offense in the workplace
➤ Gross inefficiency or incompetence
➤ Loss of trust and confidence
Authorized causes for dismissal, on the other hand, include:
➤ Installation of labor-saving devices
➤ Redundancy
➤ Retrenchment to prevent losses
➤ Closure or cessation of operation
➤ Disease or illness that makes the employee unfit for work
The employer must provide a written notice to the employee stating the reason for the dismissal. The notice should also inform the employee that they have the right to contest the dismissal if they believe it to be
Step 2. Notify the Department of Labor and Employment (DOLE)
Within 30 days of the notice to the employee, the employer must submit a written notice to the DOLE, including the reason for the dismissal, the date of termination, and the number of affected employees.
The employer must conduct a hearing or investigation to allow the employee to explain their side of the story and present evidence, if any. The employer should also consider any evidence or information presented by the employee before making a decision.
Step 4. Serve the employee a written notice of termination
If the employer decides to terminate the employee, they must provide a written notice of termination, which includes the reason for the dismissal and the effective date of termination.
Step 5. Pay the employee their final pay and other benefits
Upon termination, the employer must pay the employee their final pay, including any unpaid salaries or wages, unused vacation and sick leaves, and other benefits, if any.
How can employers avoid wrongful dismissal claims in the Philippines?
Employers can avoid wrongful dismissal claims by following the procedural due process and ensuring that the grounds for dismissal are valid. Additionally, employers should:
➤ Provide clear job descriptions and performance expectations to employees
➤ Give employees regular feedback on their performance and any areas needing improvement
➤ Provide opportunities for training and development to help employees improve their skills
➤ Avoid discrimination and ensure that termination decisions are not based on factors such as race, gender, or religion
What are the notice requirements for employee dismissal?
In the Philippines, employers must provide notice to employees who are being dismissed. The notice period depends on the reason for dismissal and the length of the employee’s service.
1. Dismissal due to Just Causes: For dismissal due to just causes such as serious misconduct, willful disobedience, and gross negligence, the employer is required to provide a written notice to the employee at least thirty (30) days before the date of termination. The written notice should contain the specific grounds for dismissal and the details of the alleged acts of misconduct committed by the employee.
2. Dismissal due to Authorized Causes: For dismissal due to authorized causes such as redundancy, retrenchment, and closure or cessation of business operations, the employer is required to provide a written notice to the employee at least thirty (30) days before the date of termination. The written notice should contain the specific reason for dismissal and the facts that support the authorized cause.
3. Termination by employee: If an employee chooses to resign, he or she is generally required to provide a notice period of at least thirty (30) days. However, the notice period may vary depending on the terms of the Employment Contract or company policies.
4. Exceptions: There are some exceptions to the notice requirements for employee dismissal in the Philippines. For instance, if the employee is found to have committed a serious offense, the employer may terminate the employee without notice. Additionally, if the employee is engaged in illegal activities that directly affect the business operations of the company, the employer may dismiss the employee without notice.
What are the benefits of providing separation pay when dismissing employees in the Philippines?
In the Philippines, providing separation pay to employees who are dismissed can have several benefits for both the employer and the employee. Here are some of the benefits:
According to the Labor Code of the Philippines, employees who are dismissed due to authorized causes, such as redundancy or retrenchment, are entitled to receive separation pay. Providing separation pay ensures that the employer is compliant with the law and avoids any potential legal disputes.
Dismissing an employee can have a negative impact on company culture and employee morale. Providing separation pay can help alleviate the financial burden on the employee and show that the company values their contributions. This can help maintain a positive relationship with the departing employee and prevent any negative impact on the morale of remaining employees.
Providing separation pay can also reduce the risk of legal disputes. When an employee is dismissed without any financial compensation, they may be more likely to file a complaint or lawsuit against the employer. By providing separation pay, the employer can avoid potential legal disputes and protect their reputation.
In some cases, providing separation pay may have tax benefits for the employer. Separation pay may be deductible as an ordinary and necessary business expense, which can reduce the employer’s tax liability.
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